From: Huels, Barbara R.
Sent: Monday, September 18, 2006 11:20 AM
To: Arlene Bridges; Ault, Bruce; Cheryl Lindsey; Cogan, Susan Roche; Diemler, Nancy (diemlenl); Donna Deutenberg; Elizabeth Ligon; Gayle McGarrahan; Geri Hinkle; Hartung, Julianne N.; Hasek, Laura A.; Hope Earls; Huels, Barbara R.; Jeri Smith; Joy P. Dunn; Kris Robinson-Schwein; Lorenz, Kathy M.; Marion Piening (Marion.Piening@uc.edu); Mary Wischer; McCullough, Harold F.; Mengon, Elle; Miller, Arnold I.; Mitro, Joanna; Nuha Nasrallah; Pat Woods; Patti Jefferies; Pifer, Christa L.; Sadie Oliver; Sandi Nieman; Spilman, W. Gregory; Tricia Yee; Wang, Hongping
Cc: Wang, Hongping; Hartung, Julianne N.; Woods, Pat S.
Subject: Adjunct appointments and GA appointments on the Adjunct budget

Hello all:

The following is information about appointing term-adjuncts and GAs on the adjunct budget. Please contact me with questions.

For GAs and term-adjuncts, who have an active title in your department, process the appointments on the RECURRING PAYMENT PCR in SAP/MSS/Personal Change Request.

For GAs and Term-adjuncts who DO NOT have an active title in your department, but are currently in SAP-HR, use a HIRE FORM (on Human Resource’s website, home page). These must be processed no later than 9/30/2006. Paper forms will not be accepted on 10/1/2006. Appointments for students go directly to HRSC. After 10/01/2006, all hiring will need to be done in People Admin. Appointments for adjuncts go to the A&S Business Office.

If you are hiring new term-adjuncts, use People Admin for the hiring process. When the hiring is completed, the appointment will be put into SAP-HR by HRSC (as it is submitted on the Hiring Proposal in People Admin). Once it is visible in SAP/HR/R-3/PA20, modifications and additions can be made to the appointment using the Recurring Payment PCR-change or new function.

Earlier, in August, I had requested names of all Annual Adjuncts. Annual adjuncts teach 24.7 - 31.8 credit hours/academic year. If you discover you have any additional adjuncts in this range that were not previously reported, please contact me.

For GAs appointed on the adjunct budget:

Use the Recurring Payment PCR
Each quarter is being paid over 6 biweeklies. See attached GA calculator. Use these effective and begin dates and end dates:

06A: 9/24/2006 – 12/16/2006

07W: 12/31/2006 - 3/24/2007

07S: 3/25/2007 – 6/16/2007

The payment reason is Dept. Funded GA-Instruction.

The amount is the amount of pay for 1 biweekly. Use the GA calculator (attached) to determine the pay amount.
The payment reason is Dept. Funded GA-Instruction.
List the course number(s) in the comments.

If you have GAs who are teaching all year, you can appoint them for all year but will need to process more than one PCR.

There is one biweekly of no pay in December so you will need to do at least 2 recurring payment PCRs- one for 06A and one for 07W-07S.
If the credit hour/pay changes quarter to quarter, you will need to do separate PCRs for each change.
If you have more than one account number, you will need to do PCRs for each account.

The deadline for the PCR in HRSC is 2 weeks before the desired pay check. For 06A, for GAs, the deadline for PCRs in HRSC is October 3.

Term adjunct:

Use the Recurring Payment PCR

Term adjuncts will be appointed for 3 months each quarter, as in the past:

06A: 10/01/2006 – 12/31/2006

07W: 01/01/2007 – 03/31/2007

07S: 04/01/2007 – 06/30/2007

Amount will be the amount per pay period (one month).
No/Unit* is the number of credit hours that are being paid on this PCR.
The payment reason is Adjunct Salary.
List the course number(s) in the comments.

All these PCRs route through the A&S business office so be sure to give us a few working days before the deadline if possible. The 06A, for term-adjuncts, the deadline for PCRs to HRSC is October 13.

Please contact me with your questions.

Barb

6-5845