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Managing Graduate Enrollments to Assure Appropriate Registration for Scholarships and Subsidy/Ohio Board of Regents (OBR) Head Count - The Role of the Graduate Staff Person in the A&S Departments The
graduate program staff person in each A&S department is involved
in assuring that our graduate student enrollment is accurate and
appropriate in time for the OBR counts. The University Graduate
Scholarships (UGSs) awarded to graduate students require an enrollment
of 12 graduate credit hours (not including undergraduate or audit
credits) for the scholarship. UC's state subsidy is determined by OBR head counts taken each quarter. It is important to verify that each graduate student is enrolled and coded accurately and appropriately before the OBR count day. The following resources are available for use in checking and monitoring the registrations. ·
A printout of registration data is provided. The printout is pulled
from UniverSIS (via GQL and the UC-Teradata Warehouse) by the A&S
college office. The registration data should be current as of the
close of business one day prior to the date on the printout.
·
The list of UGS recipients is provided. The data is also from UniverSIS.
The UGS data may lag some days behind UniverSIS because it is the
last set of data to update in the UC Teradata Warehouse in overnight
processing. If the time for overnight processing ends before it
is done, the Student Accounts data does not get updated. Double
check UniverSIS on-line if you see an irregularity. Ongoing irregularities
should be reported. ·
Various student records and student accounts data are available
on-line through UniverSIS. STUD-SCHEDULE, GRADE-REPORT, STUDENT-BILL,
E160-…, and STUDENT-CONTRACT should be useful for checking
on registration changes, billing problems, and UGS awards.
·
The Schedule of Important Dates-OBR count details the steps that
need to be done and the dates for the academic term.
· Contact the A&S Business Office (6-5845, Barbara.Huels@uc.edu) if you need someone's academic program corrected. · Contact the A&S Business Office (6-5845, Barbara.Huels@uc.edu) if you detect any irregularities in the data on the printouts or if you have any questions, suggestions or comments on the printouts or if you have questions about the data you can access on-line. Back to Managing Enrollments to Assure Appropriate Registration |
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